INCIDENT MANAGEMENT SYSTEM
PROMOTING HEALTH,SAFETY AND ENVIRONMENT
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INCIMA SYSTEM
Incima System is an Incident reporting application system established to raise safety awareness at workplace, home and the community at large using mobile device form. (MDF)
Is a system that provides a simple way to log details about any incident encountered and report them to the right people or relevant authorities using a smart phone, tablet or computer.
Incidents such as Injury, illness, property damage, environmental damage, near-hits, safety observations and hazards can all be reported using the system in real time.
MISSION
The prevention of injuries, death and ill health through hazard identification, correcting/manage them and reporting them to the relevant authorities, ministries and private sectors.
VISION
To alert the community about the potential hazards that could cause injury, illness, property damage, environmental damage or cause death through incident reporting system.
OBJECTIVES
Eliminate all Environmental impacts aspects, No Workplace Injuries, No environmental damage and Occupational diseases.
Enhance the community awareness and involvement in Health, Safety and Environment program implementation
Work in partnership to raise road safety awareness and create behavioral change in the community
Reporting all accidents, incidents & ill health hazards to relevant departments through near miss reporting system
Optimize the use of continuous improvement practices as the basis for "Zero accident tolerance" initiative
Promote HSE as an integral part of our day –to-day activates
OUR AIMS
Report live and real time alerts
Get real time visibility and notify the right people or relevant authorities to take action and resolve the incident (immediate report)
Prevent Future Incidents
It is a given fact that all incidents are preceded by a chain of events that warn of a potential occurrence.
Reporting Near-hits can provide ways for people to understand how an accident could have happened and how to prevent an accident in the future without anyone getting hurt, property or environmental damage.
Create a positive reporting culture
It can be challenging to engage your team or the community to take part in incident reporting system, Incima System aims to make it possible and easy for everyone
System Features
Report/submit real time notification of the incident to the responsible person.
Generate actionable reports to identify problem areas in your day to day operations and ensure your employees and community safety.
Report incidents such as Injury incidents, illness, property damage, environmental, crime, near-hits
Summit incident as they occur, as they are witnessed or observed
The system gives you the tools to ensure you never miss an important field event.
Our Mobile Device Forms (MDF) enables real-time capture of the incident, capture photos, immediate information and statement about the incident at the time of occurrence.
Benefits
Report any incidents from the palm of your hand. (Full package of four (4) different reporting forms in one place)
It is cost effective/User friendly/easy to use
You don’t have to sign up as a user, is FREE
Report incidents from mobile device or laptop
Monitor incidents as they are reported live
Receive numerous reports from multiple sources/public pertaining/regarding your organization
Enable you to attach photos, videos, audio and documents to ensure you never miss a detail.
Easily customized reporting forms for a variety of needs, to capture the data you need.
Gives you the tools to ensure you never miss an important field event.
Insures that your incident report details and data is not compromised, only accessed by the authorized personnel.
Empowers everyone to be a safety champion
ABOUT US
Established in 2024, INCIMA SYSTEM is a public service safety system established to raise safety awareness to the public. Our primary function is to secure the health, safety and welfare of people at home, work and in the community and to protect them from risks to health and safety from work activity. Our believe is that “The key to reducing injuries is the ability to identify and Manage hazards” therefore we aim to improve hazard awareness at home, at work and in the community and most importantly to identify them, correct them, implement Near miss reporting system before they cause an incident or injury with adverse consequence.
“Our zero harm philosophy is very clear. It has to be something in the hearts and minds of all, at home, work and community at large that safety comes first - so, no matter what the contract is, how late you are, how important the customer is, how close the deadline is or how late you are, we will not compromise and we will not put the health and safety of our people at risk”
We are committed to address the needs of our community and providing exceptional environmental, health and safety services, by identifying and evaluating the potential effects of the conditions and safety hazards, we are better able to protect all personnel as well as our environment. INCIMA SYSTEM representatives develop, execute and improve HSE Near miss reporting systems while ensuring proactive identification of hazards, making sure that corrective actions are implemented, communication is enhanced and decision making is accelerated. Incidents, injuries and accidents are the major concerns in today’s world both to the environment, employee and the community at large.
Therefore INCIMA SYSTEM has come up with a flexible monitoring program that provide a cost-effective way of reducing these incidents and accidents and that is through our Near miss/hazard Reporting system to support individuals, private organizations, Government sectors and the community at large. Incima System is committed to supporting the communities within which we operate and where we live. We believe in the practice of social responsibility and encourage similar behavior in our partners.
Everyone has the right to be safe at work and at home. The community also has the right to expect that every one will care for the environment, wellbeing and safety of others. We therefore expect each and every person in Botswana to be safe as they execute their task with respect for the environment and wellbeing of others.
PARTNERSHIP
INCIMA SYSTEM invites all interested individuals, private companies and government sectors to partner with it and contribute towards the safety of the community.
COMMUNITY AND ENVIRONMENT
Incima System is committed to supporting the communities within which we operate and where we live. We believe in the practice of social responsibility and encourage similar behavior in our partners. We support conservation of the physical environment and the prevention of pollution in and surrounding our locations and proactively comply with all the applicable work health and safety, environmental, legal and regulatory requirements to which we abide.
HEALTH, SAFETY AND ENVIRONMENT POLICY
Our goal is to protect our people, the public, property and the environment in which they work and live.
It is a commitment that is in the best interests of the employees and the community.
It is possible to run all operations without injuries or damage to equipment or the environment:
We will comply with all applicable laws and relevant industry standards of practice.
We will continuously evaluate the Health, Safety and Environmental (HSE) aspects of our equipment and services.
We believe that effective HSE management is good service and we are
committed to the continuous improvement of HSE management practices.
From top management through to entry level, everyone is responsible and accountable for HSE. We are committed to the integration of HSE objectives into our management systems at all levels. This will enhance our business success by reducing risk and adding value to our services.
Working with others to improve health and safety
Where improvements in health and safety are necessary and where HSE can make a distinctive contribution, we will work closely with individuals, companies, industry
bodies, stakeholder groups, government sectors and others to assist in driving
forward sector-led improvements to raise awareness of, create behavioural change
and ultimately improve health and safety in the workplace, at home and in the
community.
COMMITMENT AND LEADERSHIP
Management shall provide strong visible commitment, leadership and personal involvement in health, safety and the environment.
Management shall make available the resources necessary to achieve our HSE objectives.
OUR COMMITMENTS
ELIMINATING FATAL RISKS
We will identify fatal risks and establish Zero Harm design, management and behavioral protocols to eliminate them.
ELIMINATING HAZARDS
“The key to reducing injuries is the ability to identify and manage hazards”
As a Safety service, our aim is to improve hazard awareness in the community, at
home and at work and most importantly to identify them before they cause an incident with adverse consequence.
MAINTAINING ZERO HARM DAY TO DAY
We will ensure that everyone is aware of the hazards ahead of them.
KEEPING THE PUBLIC SAFE FROM HARM
We will establish safety hazard awareness platform that will inform the public of the hazards ahead of them through Near Miss reporting system, social network and public announcement through radio stations.
KEEPING OUR COMMUNITY HEALTHY
We will ensure that we do not expose our employees to hazards which may
affect their health.
In following our commitment, we will fulfil our obligation to ensure that all employees work without causing harm to themselves, their colleagues or the community.
COMMITMENT AND LEADERSHIP
Management shall provide strong visible commitment, leadership and personal involvement in health, safety and the environment. Management shall make available the resources necessary to achieve our HSE objectives.
Expectations
Set a personal example day to day by following HSE rules.
Make decisions that consider HSE matters equal to cost, quality, morale and production.
Delegate the necessary authority to the appropriate personnel and allocate resources to carry out HSE functions.
Visit operations on a regular basis to demonstrate commitment and recognize performance in HSE matters.
Hold those in positions of authority accountable at all levels of the company for compliance with company policies and global standards.
Develop HSE objectives at your level of responsibility.
Celebrate and promote your HSE success.
VALUES AND BEHAVIORS
We think first of Zero Harm. We consider health, safety, the environment and human rights in all decisions concerning the development of projects, the selection of commercial partners and suppliers and the launch of new products or services. We do not let economic considerations overrule health and safety, respect for the environment or human rights.
We commit and contribute. Each and every one of us avoids harming people, their rights, or the environment through safe and appropriate work behavior and by identifying then eliminating risks through active Near Miss reporting system.
We value everyone equally. We protect the health, safety and human rights of our people, employees, customers and local communities. We have an obligation to our colleagues to ensure that they work or operate without harm.
We continuously improve. We will ensure that management systems and training reflect our determination to make continual progress in health, safety and environment
We share. Everyone contributes to improving knowledge across Incima System through the capture, implementation and sharing of safety learning and best practices.
We respect ourselves. Every person in Incima System takes reasonable care of their own health and safety as well as that of their colleagues.
We respect the environment. Everyone is committed to using resources more efficiently, minimizing waste and encouraging the sustainable use of our products and services.
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